Terms and conditionsThese terms and conditions should be read in conjunction with our Learner FAQs
These terms and conditions apply to domestic students. International students please go to International Students for all relevant information.
During your time with Practical Training Solutions you may hear some new words. Here are explanations of some of them. If you read or hear anything else you don’t understand, just ask us.
When we refer to “the Code” in this document, we refer to the Education (Pastoral Care of International Students) Code of Practice 2016. The Code sets out the minimum standards of advice and care expected of New Zealand education providers to ensure the wellbeing of their international students. Practical Training Solutions is a signatory to the Code.
A course comprises different learning and assessment activities and leads to a qualification. A Practical Training Solutions first aid course typically comprises a training session (face-to-face component of the course) and a self-directed learning module (usually completed by Learners in their own time). Upon successful completion of all course components, Learners are issued a certificate of completion and, if requested, NZQA unit standard credits.
Under the Education Act 1989 we can currently only enrol domestic students. Please see section ‘International students’ for a definition of domestic students for the purpose of education.
Early payment discount
Practical Training Solutions offers discounts when course fees are paid early for some courses.
Entry Criteria (or prerequisites)
The minimum requirements an applicant must meet in order to gain entry into a programme, including processes for exceptions where applicants do not meet the general entry requirements
A student who is not a domestic student.
A Learner is an alternative term for student or course participant.
NZQA means the New Zealand Qualifications Authority. The NZQA is a New Zealand government crown entity responsible for:
- managing the New Zealand Qualifications Framework (NZQF)
- administering the New Zealand secondary school assessment system
- independent quality assurance of non-university tertiary education providers
- overseas qualifications recognition and
- standard-setting for some specified unit standards.
Private Training Establishment
Practical Training Solutions is a Private Training Establishment (PTE). Private Training Establishments are registered with the New Zealand Qualification Authority (NZQA) and deliver training that has been approved by NZQA. Private Training Establishments are registered under sections 232D-236 of the Education Act 1989 and the Private Training Establishment Registration Rules 2018.
A certificate, diploma or degree given to the student if they successfully complete their study.
First aid certificates are valid for two years. To be eligible for revalidation training, a learner must hold a valid first aid certificate that is no older than 2 years and 3 months. Revalidation training can only revalidate the existing certificate. If a certificate is not renewed within three calendar months from the second anniversary date of issue, the learner will have to complete full workplace first aid training.
Practical Training Solutions offers sectors discounts for domestic students from various sectors.
Self-directed Learning Module
The self-directed learning module is a component of Workplace First Aid or Workplace Revalidation courses if taught through a combination of home and classroom learning. The self-directed learning module has two parts that are provided in two separate documents: (1) an information pack, and (2) worksheets. Learners are provided both documents. The completed worksheets must be submitted by the Learner.
Our first aid training scheme is titled ‘Workplace First Aider’. A training scheme is the type of study or training under which we deliver first aid training. A training scheme is defined in section 159(1) of the Education Act 1989. Training schemes are developed by Private Training Establishments in response to Learner and stakeholder needs. Our Workplace First Aider training scheme was developed to meet the needs of Learners and workplaces to have appropriately trained workplace first aiders. Our Workplace First Aider training scheme is also called the Workplace First Aider course.
A training session is the face-to-face component of the first aid course conducted in a classroom setting.
Course fee and payment
Learners and organisations receive an invoice for their course fees.
Course fee payments are due by the day of the training session unless otherwise arranged before the day of the training session.
Payments can be made via online banking, cash or EFTPOS. There are no credit card facilities.
Issuing of certificates
Certificates will only be issues after payment has been received.
Vouchers must be presented before or at the beginning of the course. Vouchers cannot be used after expiry date. To receive the specified discount off a Revalidation course the participant must be eligible to attend a Revalidation course. Specific terms and conditions for vouchers are specified on the voucher or material provided with the voucher.
Early payment discount
The early payment discount applies when the course fee is received at least 5 days before the training session date or on the day of booking if booking is made within 5 days. The early payment discount expires after the due date shown on the invoice. If the discounted course fee has not been paid by the due date an invoice for the balance of the course fee (early payment discount expired) will be issued. The full course fee is due on your training session date.
Online sector discounts
Online sector discounts (e.g. Childcare) only apply when the booking is made online on the relevant booking form (e.g. First Aid booking for Childcare Sector). Online discounts are available for domestic and international learners.
Training session cancellations and refunds
Learners who are unable to attend their training session should notify us, by email, as soon as possible. Learners who want to cancel their course must do so by email or via the online booking portal.
Cancellation within 48 hours of enrolling and before practical session (cooling off period)
A full refund will be provided when we are notified, by email, within 48 hours of enrolling (and before practical) that you wish to cancel your course.
Cancellation after 48 hours of booking (blended delivery)
Learners who have not accessed their online learning will be charged a $20 cancellation fee.
Learners who have accessed their online learning (but not completed) and have not booked their practical are entitled to a 50% refund.
Learners who have accessed their online learning (but not completed) and booked their practical are entitled to a 50% refund.
Learners who have completed their online learning and have not booked a practical are entitled to a 40% refund.
Learners who have completed their online learning and have booked a practical session are entitled to a 30% refund.
Learners have the option to rebook for a practical session held within 30 days of the original date (subject to availability). The offer to rebook is granted one time only. A rebooking fee may apply.
Cancellation after 48 hours of enrolling (traditional delivery)
Learners who cancel after 48 hours of enrolling and 48 hours before the start of their training session will be charged a $20 cancellation fee.
Learners who cancel within 48 hours but before the start of their training session are entitled to a 50% refund.
Learners have the option to rebook for a training session held within 30 days of the original date (subject to availability). The offer to rebook is granted one time only. A rebooking fee may apply.
No cancellation before the start of the practical session or training session (both delivery methods)
Learners who do not cancel before their practical or training session are not entitled to a refund. However, they can rebook for a session held within 30 days of the original date (subject to availability). The offer to rebook is granted one time only. A rebooking fee may apply.
The option to cancel or rebook expires after 90 days. The option of a refund expires after 90 days.
Course fees owing are payable
For the avoidance of doubt, any course fees due according to the above terms are payable. If payment has been made, Practical Training Solutions will issue the appropriate refund. If course fees have not been paid, the appropriate proportion payable according to the above terms are payable to Practical Training Solutions. As these payments were due on the day of the training session, Practical Training Solutions may issue notice of late payment fees from 30 days after the training session.
Issuing of refunds
Refunds will only be issued to the person or organisation that paid the course fee. Course fees are refunded via online banking only. Refunds are processed between the 20th and 30th of the month following the training session date, provided Practical Training Solutions receives the following information via email by the 10th of the month following the training session date: participant’s name, scheduled training session date, name of workplace or organisation the course participant is affiliated with (if applicable), bank account number and account name.
Practical Training Solutions reserves the right to cancel or postpone a practical or training session due to circumstances beyond our control. If Practical Training Solutions is required to cancel or postpone a session it will offer the learner / client the option to rebook on the next available session. We will work with learner / client on a case by case basis to find a solution.
International student eligibility
- a New Zealand citizen (this includes students from the Cook Islands, Tokelau or Niue)?
- the holder of a New Zealand residence class visa granted under the Immigration Act 2009?
- an Australian citizen or permanent resident?
- a person who has a letter from the Protocol Division of the New Zealand Ministry of Foreign Affairs and Trade confirming that he or she is for the time being entitled to any immunity from jurisdiction by or under the Diplomatic Privileges and Immunities Act 1968 or the Consular Privileges and Immunities Act 1971 for the current academic year, until the end of the year in which that status expires?
- a person who has made a claim to be recognised as a refugee or a protected person in accordance with Part 5 of the Immigration Act 2009, and who is the holder of a valid temporary visa?
- a person who has been recognised as a refugee or a protected person in accordance with Part 5 of the Immigration Act 2009, and whose application for residence is being processed?
- a person who is in New Zealand to study under a New Zealand Government approved exchange programme at a tertiary education provider?
- a person who is enrolled in a Doctor of Philosophy programme at a New Zealand university?
- a person who is enrolled at a tertiary education provider for the purpose of participating in industry training funded under the Industry Training Act 1992?
If none of these criteria apply, we can only accept the learner’s booking under certain circumstances in place. Please contact us to discuss this or if you have any questions about this requirement.
Training conducted at employer/client facilities
- It is the employer/client’s responsibility to ensure that the facilities meet the requirements of the Health and Safety at Work Act 2015 and the Smoke-free Environments Act 1990;
- During the time of the course, the employer/client must grant access to relevant regulatory bodies, including NZQA, Skills and WorkSafe, if requested;
- During the course activities, Practical Training Solutions takes responsibility for ensuring the health and safety of all learners and Practical Training Solutions staff under the Health and Safety at Work Act 2015; and
- Confirmations of course booking at employer/client facilities entail a written agreement for use of the facilities for the time and purpose of training.
There must be sufficient seating for the number of participants and suitable floor space (inside or outside) to practise CPR and general first aid scenarios. The venue must be adequately ventilated and have appropriate heating and cooling. Accessible toilet facilities must be available.
Group booking payments
Group booking course fee payment
The course fee is due on the day of course date or as specified on the invoice (unless arranged otherwise). Prompt payment discounts applies only when the course fee is received by the prompt payment due date stated on the invoice.
Certificates will only be issues after payment has been received.
Change of group course date
Group booking course dates can be changed provided we receive at least 5 working days’ notice. Alternative dates are subject to availability.
Group booking cancellations
If the course is cancelled within 5 working days prior to the course date a cancellation fee of up to $500 or 50% of the course fee (whichever is the lesser) may apply.
Non-attendance for group bookings
No refund will be issued for non-attendance at a group booking. As a courtesy, those who did not attend the course can attend one of our scheduled courses within 30 days of the group course date. A transfer fee may apply. The option of attending one of our scheduled courses usually does not apply to discounted courses.
Booking contact person responsibilities
The booking contact person is responsible for ensuring that all Learners receive both self-directed learning module documents (information pack and worksheet) and correct instructions for completing the worksheet as per our Learner Information and these Terms and Conditions.
If the email address and/or mobile phone number provided at the time of booking are not those of the Learner attending training, it is the responsibility of the person who provided these contact details to ensure that Learners receives all information.
Prerequisites and eligibility for first aid training
Revalidation training eligibility
If a certificate is not renewed within three calendar months from the second anniversary date of issue, the learner will have to complete full workplace first aid training. This means that, in order to obtain a revalidation certificate, they must complete all parts of revalidation training within 2 years and 3 months of the date of the previous certificate. This includes completing the training session and handing in their completed self-directed learning module.
We need to sight the previous certificate for verification before, or on, the training session for learners who have not done their previous training with us. Scanned copies of previous certificates sent via email are acceptable.
Revalidation certificates are not issued until all course requirements, including proof of eligibility, are met.
If the Learner is unable to provide a valid previous certificate, they have the option of attending an additional session to enable them to complete a Full Workplace first aid course. An additional cost applies for the extra session.
If Learners have any medical condition or physical limitations that may affect their ability to perform these tasks, they are advised to contact us prior to the training session to discuss this.
If Learners require support because of difficulties with the English language, they must contact us at least 24 hours before their training session so that we can discuss this.
Before the training session
Self-directed learning module
Certificates can only be issued for Learners who have submitted a completed and signed worksheet that has been marked as correct.
If not submitted at the beginning of the training session, self-directed learning module worksheets must be handed in on another day within three months of the training session.
The self-directed learning module has two parts that are provided in two separate documents: (1) an information pack, and (2) worksheets. Learners are provided both documents. If training is organised on behalf of Learners, it is the responsibility of the booking contact person to ensure that all Learners receive both documents and correct instructions for completing the worksheet as per our Learner Information and these Terms and Conditions.
The self-directed learning module can be replaced by face-to-face learning activities for Learners who prefer that delivery method or organisations who prefer training to be delivered in a minimum of 12 hours face-to-face.
What to expect during your training session
Arrival time and arriving late
Learners who arrive late may not be able to join the course and must reschedule. This is because they would be missing content, interrupt other Learners and fail to meet NZQA time requirements.
Learners who are late due to exceptional circumstances may be allowed to join the class providing the Trainer has time work through the course component(s) they missed. Learners may be given additional activities to complete (for example a quiz) to make up for lost time.
Returning late from breaks
Learners must return back from breaks on time because they must attend the full training session. If a Learner arrives late from a break, they may be asked to leave the training session and reschedule for the part of the session they missed. This will incur additional costs.
Our learning environment
Learner Code of Conduct and learning environment
To ensure that all learners and staff understand their rights and responsibilities, Practical Training Solutions has a Learner Code of Conduct that is displayed during training and provided to all learners (see below). All Learners and Practical Training Solutions staff must follow this code of conduct.
Learners who feel harassed and/or discriminated against should follow the feedback, grievances and complaints process.
Learners can be asked to leave
Learners who are intoxicated or under the influence of drugs will be turned away from the course and will be required to rebook on another available date. This will incur additional cost.
Learners who need to use their phone as a matter of urgency should inform their Trainer as early as possible.
If a Learner is on the phone, the training session must be interrupted until the end of the phone call to ensure that the Learner does not miss content. This extends the training session time for all participants.
If other participants are disadvantaged because of excessive phone use, the Learner using their phone may be asked to leave the training session and reschedule. Additional fees apply.
Babies and children
Appropriate facilities to breastfeed or express milk can be made available for use during teaching breaks. Please notify us before your training session date if you require this service.
Assessment and participation
The Trainer will explain what Learners are expected to do as part of assessment and what they need to demonstrate in order to meet requirements. Learners must listen to and read all instructions carefully before the start of assessment. They are expected to ask questions if they do not understand what is expected of them.
Learners are observed by the Trainer or another Learner, and evidence of performance will be documented. To confirm Learners’ understanding of first aid knowledge, the Trainer may ask them to describe what it is they are doing and why. On completion of each task Learners will be told whether they have met the assessment requirements. If they have not yet met the requirements, they will be provided with the opportunity to be reassessed.
Special assessment conditions
Issuing of certificates
Certificates of completion will only be issued once all course requirements, including assessment, payment and self-directed learning (if applicable), are met.
Workplaces or organisations can instruct Practical Training Solutions to deliver certificates to them instead of issuing them to the Learner. In these instances, Learners will not receive their certificate on the day of their training session. Certificates for groups of Learners are only issued when all Learners have completed all training requirements.
If training has not been completed 6 months after enrolment, the enrolment is deemed expired (unless prior arrangements have been made with Practical Training Solutions). A certificate is issued for any training components that have been completed.
NZQA credit reporting
Learners must complete a National Student Number Registration form and hand this to us if they do not have a NSN.
There is a cost for reporting NZQA credits of $12 per Learner. NZQA credits are processed within ten working days of the date of request or the date of the Learner’s training session (if requested before that date).
If a request to record NZQA credits is made within three to six months of completion of training, i.e. the date on the certificate, Learners need to complete a quiz to demonstrate that they are still competent in first aid. There may be an additional late NZQA credit reporting fee. NZQA credits are processed within ten working days of the request.
We are not able to report NZQA credits later than six months after completion of training. If a Learner requires first aid credits after that time, they need to attend revalidation training and we can report credits upon completion of that course.
Late submission of Self-directed Learning Module
If a Learner does not submit their completed self-directed learning worksheet within this period, they will be reported as incomplete. If they require a first aid certificate, they will have to attend and pay for a complete new first aid course.
Responsibility for items sent by post
Use of first aid course information
The information collected by Practical Training Solutions during the booking and enrolment process and during the period in which the Learner is enrolled at Practical Training Solutions is intended for use in connection with the education and well-being of the Learner and may be used by any of the staff of Practical Training Solutions or government department (NZQA, MOE) in connection with that purpose. Learners have right of access to and correction of the personal information collected by Practical Training Solutions.
Feedback and complaints
If Learners are not satisfied with any aspect of training, please follow these steps:
- In the first instance, speak with your Trainer.
- If the issue is still unresolved, speak with or write to the Training Manager (email firstname.lastname@example.org Attn: Training Manager, send a letter by post, call or make an appointment to visit the Training Manager at our office). If you choose to lay a formal complaint, please note that a complaint form (download from www.practicaltrainingsolutions.co.nz/feedback) must be completed and sent to the Training Manager.
- If the grievance is still unresolved, you can raise your concerns with NZQA. You can contact the New Zealand Qualifications Authority (NZQA) by phone on 0800 697 296 or email email@example.com. Please visit www.nzqa.govt.nz/about-us/make-a-complaint/make-a-complaint-about-a-provider/ for NZQA information on how to make a formal complaint.
This section lists various fees that may be charged in addition to course fees. Fees are subject to change. Please refer to your correspondence or contact us for fees that may apply to you. These Terms and Conditions describe in what instances these fees apply. Application of fees by Practical Training Solutions is discretionary.
- Rebooking fee: $30
- NZQA registration fee (within 3 months of completion of training): $12
- Late NZQA credit request fee: NZQA registration fee above plus $10
- Admin fee: $20
- Extra training session (half-day) to complete full workplace first aid course when previous certificate was not valid for revalidation training: Balance of fee due, based on sector.
Every effort has been made to ensure the content of this information/document is correct. The information is subject to a continuous process of review. Practical Training Solutions therefore reserves the right to make changes to training offerings and any other content. Practical Training Solutions will not accept liability for any errors or omissions contained in this document nor for any subsequent actions that may arise as a consequence of decisions made based upon its contents. Check the Practical Training Solutions website for the most current version of this document.
Any reference of Workplace First Aid Course (on the website, via email or on printed information) refers directly to the Practical Training Solutions’ NZQA accredited and approved Workplace First Aider Training Scheme.